SayPro RECORD KEEPING

SayPro RECORD KEEPING (AC 1)

In order for a literacy program to function smoothly, the recordkeeping system must be accurate, organized and complete. The records of an adult literacy student must be accessible to educators and staff at all times. This accessibility will allow them to follow and contribute to the academic plan as well as measure the progress of the student.

Types of records

Recordkeeping within adult literacy programs involves maintaining several types of records. The most common records are writing and reading pre-tests and post-tests, spelling and vocabulary tests, chart notes, book lists, reports and other assignments along with student identification and demographic information.

Automated Recordkeeping

Recordkeeping is an ever-growing challenge in many literacy programs. However, computers are making recordkeeping more efficient. Computers can process student information quicker than the old manual way. As educators and staff become more computer literate, recordkeeping becomes quicker and more efficient. This advantage will save valuable time and energy applied to manual recordkeeping.

Take note

It is the duty of organisations to keep records of learner’s needs and the essential nature and content of assistance and support provided. Organisations can use this information when facilitating reviews and as an aid for future references.

The template below can be used to record learner needs and the essential nature and content of support and assistance provided to the learner.

Name of the learner

Position / Grade

Current qualifications and skills

ID Number/Student number

Date of conducting learners needs assessment

Version number

Date for review

Learner needs identified

1.

2.

3

4.

5.

Assistance and support provided

1.

2.

3.

4.

5.

General comments by the education practitioner

Learner signature

Date

Education practitioner signature

Date

Note!

The storage of data that needs to be retrieved and processed on a regular basis can be organized effectively using databases (a database is a collection of data organized to service many applications and users at the same time by organizing the data so that it appears to be in one location) or a manual filing system that aims to record data, store data, maintain the integrity of the data and process the data into useful information.

Information about the learner’s needs and the essential nature and content of assistance and support provided can be recorded in a database or filed manually. If manual filing system is used, each learner must have his/her file with all the learner’s details and the files should be kept in a lockable safe or safe place.

When a database is used, a database administrator must co-ordinate, control and manage the data in the database. It is the responsibility of the database administrator to ensure that the data in the database is correct.

Example of a database

Learner ID

First Name

Last Name

Gender

Learner Needs

Support Provided

437850

John

Kew

Male

Additional Study Material

Synthesised

Notes

437951

Mary

Tom

Female

Extra lessons

Tutorial services

438052

Jane

Row

Female

Counselling

Referral to a career counsellor

438253

Matt

George

Male

Career guidance

Referral to an occupational therapist

Comment below or leave your enquiry, question, feedback below

Leave a Reply

Item added to cart.
0 items - R0.00
Home
Account
Cart
Search
error: Please note copying is not allowed and not healthy for you. SayPro