Physical Storage

Just as you would name any digital data files according to a standard naming convention, labeling is critical for physical storage of data. Any analog materials, from paper hardcopies of survey data to refrigerated lab specimens, should be appropriately labeled with the minimum metadata required to correctly identify the item. This could include creator, date created, associated project and project files, and ownership information. See Module 3 for more information about descriptive metadata.

If moving, shipping, or storing analog materials, appropriate identification of any containers as well as the items within the containers will help to avert confusion if materials are misplaced or mishandled. Maintain a manifest of contents and label data down to the smallest discrete item. Use standard conventions for labeling items that are consistent between digital and analog data.

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