Monitoring and Evaluation Managers Report 2020

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Monitoring and Evaluation Managers Report 2020

Executive Summary
SayPro is a registered non-profit institution that aimed at Promote inclusive economic empowerment (access into vocational training, completion, and transition into the job market) for unemployed and unskilled young people through SayPro ICT-based Work and Life Readiness and Opportunity Placement model.

I, Tsakani Stella Rikhotso serve as a Monitoring and Evaluation Officer of SayPro, where I provide assistants on the daily important role in creating those perceptions by building support and keeping the monitoring of the daily work of the organization and to make sure that we reach the target implemented according to the strategic plan.

My objective as Monitoring and Evaluation Officer is to be on the line of checking and evaluating perception and helping the organization to reach their online goals.

This report provides a summary of the tasks implemented from2020-2021.I managed to complete the monitoring during the daily, weekly and monthly tasks of the organization and duty of staff performance Appraisal according to the calendar and its contents contribute the overall quarterly and annual report of SayPro institution

Report Summary

This report provides a 2020-2021 annual report update of the tasks undertaken by the Monitoring and Evaluation of SayPro. It serves as a reference outlining the monitoring made according to the performance that was been happening during 2020-2021

This report outlines activities, highlights, challenges, and remarks in line with the Monitoring role within SayPro.

Being part of SayPro that helps youth to be inspired all over the word. Being the Monitoring Officer in this organization will help monitoring to display and grow the organization goals.

As we all know that COVID-19 has changed the rules in the playing game of life asperously in the learning field but this can also be an advantage for the organization’s online platforms because a lot of people will be working, studding and start their own NPO’s, NGO’s or even their Business. These reasons can also be beneficial in building the organizations online image and getting cliental for all the online platforms.

  1. Strategic Partnership –Nancy Nghonyama
  • Proposal writing
  • Developing online funding opportunities, publishing on website and send links to Judy for posting on social media
  • Submitting reports to all SETA’S (even now working on Services seta)
  • Attending meetings and briefing sessions
  • Fundraising ( In-kind donation)
  • Track progress of applied funding
  • Online Marketing
  • Volunteer Management
  1. Public Relations- Judith Rapetswa
  • Facebook comments
    Linked In comments
    Written articles
    Sending SMS to students
  1. Ambassador-Hakeem Phiri
  • Communicating with clients who need assistance on course registration.
  • System queries.
  • Capturing moments of the daily activities through taking pictures
  • Creating videos of the courses we are offering
  • 2020 edited jobs we were publishing on the jobs website
  • ​Providing assistance to the beneficiaries who need help in the center
  1. Human Resource Management-Rebecca Maapola
  • Assets Manager,
  • Capturing minutes of the meeting,
  • Managing Donor reports (DSD),
  • Financial Reports for Pep fare, Second Chance and DSD.
  • Recording financials on accounting system and spreadsheet
  • ​ Scanning of invoices
  1. Marketing Programmer-Keamogetswe Toka
  • Assisted new students how to write articles.
  • Assisted new students to register on the academy.
  • Used focused keyword on SEOs title.
  • Used focused keyword on url.
  • Used focus keyword on SEOs Meta description.
  • Added focus keywords in the title and the content.
  • Added inbound, outbound, internal & external links on posts.
  • Used rank maths and seo analysis to check the results.
  • Uploaded images for featured images.
  • Renamed the featured image with the keyword.
  • I have used the sheet editor to add the signature on the articles with no contents.
  • Used edit snippet to edit title, permalink and description.
  1. Data Management-Patricia Tsebe
  • Writing seta report for all courses
  • Capturing client information on seta System
  • uploading clients s document on Academy
  • 4. publish the tenders on website
  1. Principal-Hebert Shungube
  • Compiling Seta Reports and making sure students documents are well organized with Lerato which is an ongoing process as we are always enrolling students.
  • Evaluating student’s assignments on Academy.
  • .Attend a one-week HWSETA training for a week (12 – 16) April where we were learning about social entrepreneurship, project management, financial management and governance.
  • Attended meetings with potential partners, QCTO and a brief meeting with Rendani for the security course.


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