Management System Review Policy

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Email: info@saypro.online
Call: + 27 11 071 1903
WhatsApp: + 27 84 313 7407

Management System Review Policy

SayPro establish and maintain a programme of internal Policies and Procedures System reviews to ensure the continued efficient and effective operation of the Policies and Procedures System, and to promote continual improvement.

The internal Policies and Procedures System review programme include:

  1. Annual reviews by management
  2. Schedule internal POLICY AND PROCEDURE SYSTEM audits.
  3. Ad hoc Quality Committee reviews

Annual Management Board reviews

Annual Management Board Reviews include the following:

  • The continuing suitability of Policies and Procedures against SayPro’ goals and objectives.
  • The results of Schedule internal POLICY AND PROCEDURE SYSTEM audits.
  • The results of Ad Hoc Quality Committee reviews
  • Actions necessary to promote continual improvement

Schedule internal POLICY AND PROCEDURE SYSTEM audits

Schedule internal POLICY AND PROCEDURE SYSTEM audits:

  • conducted by persons having no responsibilities in the areas audited (initially all conducted by The Chief Executive Officer).
  • Cover all policies and procedures of the management system at least annually.
  • documented according to the prescribe audit document and corrective action taken to correct deficiencies recorded.
  • followed up to verify corrective actions successful

Ad Hoc Quality Committee Reviews.

Six Monthly Quality Committee Reviews:

  • Monitor the implementation of Policies and Procedures
  • Review the results of schedule POLICY AND PROCEDURE SYSTEM audits
  • Follow up and assist with corrective actions.
  • Prepare reports for the Management Board

Documents use:

  • Six months POLICY AND PROCEDURE SYSTEM review checklist/ continuous action list.
  • Annual audit.

 

PROCEDURE FOR MANAGEMENT SYSTEM REVIEW

1. Purpose

  • The purpose of the procedure is to detail requirements for conducting the Policies and Procedures System to ensure the system remains suitable, adequate and effective in meeting SayPro’ objectives.

2. Scope

The scope of procedures includes the following Management System Review activities:

  • Planning
  • Conducting
  • Reporting

3. References

3.1           NATIONAL QUALIFICATION AND PROGRAMMES ASSURANCE Regulation No R1127 of 1998

3.2           Further Youth Empowerment Act (Act 98 of 1998)

3.3           National Education Policy Act (Act 27 of 1996)

4. Definitions

  • Management System for establishing and implementing Policies and Objectives
  • Review activity to verify suitability, adequacy, and effectiveness of subject matter.

5. Responsibilities

  • The responsibility for implementing the requirements of procedure rests with The Chief Executive Officer/Management Board (as and when established) and administration staff (as and when recruited).

6. Procedures

  • Planning
    • Management Review of the Policies and Procedures System is conducted annually by The Chief Executive Officer (and eventually the Management board and the Quality Committee.)
    • The Chief Executive Officer conduct the Management Review during the last month of the year.
  • Conduct
    • The review conducted with a standard agenda which includes as a minimum the following criteria:
  1. POLICY AND PROCEDURE SYSTEM review frequency
  2. POLICY AND PROCEDURE SYSTEM suitability, adequacy, and effectiveness
  3. POLICY AND PROCEDURE SYSTEM documentation status
  4. Review inputs:
  • Audit results
  • Customer feedback
  • Process Performance
  • Product Conformance
  • Corrective Actions
  • Preventative Actions
  • Previous Review Follow-ups
  • Changes which could affect the MS
  1. Review Outputs
  • Performance and improvement opportunities
  • MS improvement
  • Customer or Services improvement
  • Resource knees
  1. Any other business
  • Minutes of the meeting documented and show the following information:
  • Date
  • Time
  • Venue
  • Persons present
  • Apologies
  • Minutes
  • Action by
  • Date Due
  • Attachments
  • The Chief Executive Officer file minutes of the review.
  • Actions arising from the review documented in the minutes and, if necessary, corrective action and improvement programme drawn up.
  • Responsibility and due dates shown for all recorded actions.
  • The Chief Executive Officer ensures that all actions complete and close out in the allocation time to ensure the Management System remains suitable, adequate, and effective in meeting management policy.

7. Documentation

 

The following documentation require for the implementation of Procedures:

  • Management review meeting agenda
  • Management review meetings format

8. Records

 

The following records require to maintained by the implementation of procedure:

8.1 Minutes of Management Review Meeting.

8.2 Corrective Action Improvement Programme (as require).

See SayPro other Policies below

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