Financial Management Policy

Financial Management Policy

Southern Africa Youth Project is a youth development organisation that aims at empowering the Youth through upskilling them to recognise and utilise opportunities that are around them.

  1. Southern Africa Youth Project has its own internal Financial Management Department which comprises of the following Chief Financial Officer, Financial Manager, Bookkeepers and projects funding specialists who ensure that the organisation spends accordingly and on time as per specified with its partners and donors
  2. Southern Africa Youth Project has and always appoint competent financial individuals to account and audit all the Financial Management of all funds and assets.
  3. Southern Africa Youth Project ensure that it appoints auditors and accountants who do annual audits and financial management verifications to ensure that the organisation is compliant in terms of regulations, Public Finance Management Act and the legal frameworks that the company should follow
  4. The organisation maintains adequate financial resources to sustain the quality of services throughout successive periods of its operations
  5. Southern Africa Youth Project staff have time allocated for specific projects and we would like to acknowledge that.
  6. All our financial records are kept for 5 years 
  7. An hourly rate will be charged for any data required out of the project timeline.
  8. This is to limit donors from providing at no cost administration expenses for the organisation by requesting data after their projects have ended.
  9. Should a donor require the data a quotation for the hourly rate to recover all their information will be charged for any information they require.
  10. If the donor or partner would require information that is out of the project or partnership scope. The organisation will charge the donor an hour rate for doing an extra responsibility on behalf of the donor.
  11. We reiterate the cost is for the time to be spent as this is after the project has ended, closed or terminated.
  12. All donors are made aware that the organisation will spend the funds accordingly as it sees fits. Donors may not in return reject expenses made by the organisation.
  13. Budgetary and Financial Management procedures are implemented in a manner which ensures that the Southern Africa Youth Project’s Vision and Mission are achieved.
  14. Southern Africa Youth Project has full control over the organisation’s funds and assets. An asset register be maintained and be managed by the Administration Unit or Monitoring and Evaluation Unit
  15. An annual budget of expenditure be drawn up and approved, by the Southern Africa Youth Project or management team responsible for
  16. Strategic Management at the time, before being implemented, which the budget be approved.
  17. Detailed statements of expenditure against budget could be maintained during the financial year on an excel spreadsheet and Wave Accounting.
  18. Persons made responsible for the financial management of the organisation’s funds and assets be held accountable for funds or assets that are misused or misappropriated.
  19. Suppliers of goods and services are evaluated and approved before any order being placed, and a record is maintained.
  20. Purchase orders placed on suppliers contain a clear description of the goods or services required and be reviewed and approved by delegated representatives, before being issued.
  21. The Financial system shall include, always, a record of invoices dispatched (with ability to note receipts) on Wave Accounting. This record shall be updated daily

Millennium Development Goals

To partner with Southern Africa Youth Project Please send an email to info@southernafricayouth.org or call us at + 27 11 071 1903 Distance or online

HIV/AIDS Workplace Policy

The HIV/AIDS epidemic is having a significant effect on all South African workplaces and the economy. As the epidemic primarily affects working age adults, its

Code of Ethics Policy

Southern Africa Youth Project has a Code of Ethics Policy to guide its staff, membership organisations.

Employee Benefits Policy

Introducing Employee Benefits Policy for longer lasting legacy. Southern Africa Youth Project founder Neftaly Malatjie has introduced the Employee Benefits Policy to help the staff

National Development Plans

The National Development Plans As an international organisation, Southern Africa Youth Project acknowledges the National Development Plans of countries such as South Africa, Lesotho, Botswana,

FAQs

Question: What is labour agent’s license? Answer: Answer

Law, advice and Legal services concept.

Legal and Compliance Policy

Legal and Compliance Policy The policy has been designed to assist the Legal and compliance committee. Also, we can decide to register as any company

handsome male marketing experts walking on city st EFQP5RY 1

Marketing and Communications Policy

Marketing and Communications Policy Southern Africa Youth Project strives to promote, sustain, and continually improve the provision of Youth Development Interventions offered by the organisation

a business woman calculates the financial costs and revenues

Financial Management Policy

Financial Management Policy Southern Africa Youth Project is a youth development organisation that aims at empowering the Youth through upskilling them to recognise and utilise

Internal and external Assessment Policy

Internal and external Assessment Policy Southern Africa Youth Project Policy strives to ensure that beneficiaries achieve the outcomes and gains the qualifications for and to

Resource Management Policy

Resource Management Policy Southern Africa Youth Project identify and provide human, physical, and financial resources needed for carrying out all requiredFunctions and activities of the

Architecture Engineer Teamwork Meeting

Worksite Management Policy

Worksite Management Policy Employer practical components and workplace experience often form part of skills and youth development programs and programmes. To ensure the quality and

Businessman reading annual report-diepsloot youth arts and culture project

Reporting Policy

Southern Africa Youth Project implements a system for maintaining and updating detailed information on all Beneficiaries passing through the organisation. The system serves the needs

Documents and Records Management Policy

Southern Africa Youth Project manages all documents and records that relate to requirements of the Southern Africa Youth Project. Quality Management System including, but not

GDPR Policy

Privacy Policy for Southern Africa Youth Project At Southern Africa Youth Project, accessible from www.southernafricayouth.org, one of our main priorities is the privacy of our

Copyright Policy

STATEMENT OF ORGANISATIONS VALUES We at Southern Africa Youth Project recognise and respect intellectual property rights and are committed to fulfilling our moral and legal

Cookie Policy

Cookie Policy for Southern Africa Youth Project This is the Cookie Policy for Southern Africa Youth Project, accessible from www.southernafricayouth.org What Are Cookies As is

Terms and Conditions

As Southern Africa Youth Project we have set the following terms and conditions for your perusal. Southern Africa Youth Project at 6863 Peach Road, Diepsloot,

Student Admission Policy

Add Your Heading Text Here Lorem ipsum dolor sit amet, consectetur adipiscing elit. Ut elit tellus, luctus nec ullamcorper mattis, pulvinar dapibus leo. Lorem ipsum

Achieving UN Sustainable Development Goal 8

Southern Africa Youth Project contributes to the United Nations Sustainable Development goal 8, which aims to promote inclusive and sustainable economic growth, employment and decent

Privacy Policy

Who we are and our Website Privacy Policy Our website address is https://www.southernafricayouth.org. What personal data we collect and why we collect it Southern Africa

error: Content is protected !!