SayPro Annual Report 2019

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Stratgeic Highligghts 

Neftaly Malatjie CEO
SayPro Annual Report 2019 1

To the Bishop, Pastors, Government Officials, Political Leadership, Civil Society to SayPro staff and beneficiaries of SayPro. To all of you, I greet you in SayPro Zionist way of “Kgotso ae be le Lena (peace be with you).”2019 – 2020 Financial Year has been a year of transformation, changes, and difficulty for SayPro as an organization. Where we began to ask ourselves, what are we doing and where are we going.

Would first thank the beneficiaries of the SayPro for continuing to support SayPro and make SayPro programs better than what they are now. Want to thank the team at SayPro for continuing to take the vision of SayPro founder. Neftaly Malatjie forward, which is to change the way, Youth think about themselves and their families.

Want to thank the advisory committee for your contribution to the organization. We have been challenged, and indeed, it has not been a natural step. Would also like to thank SayPro donors, facilitators, funders, and strategic partners for continuing to support SayPro in these tough economic times. Your contributions are well appreciated.

Neftaly Malatjie

Chief Executive Officer

OPERATING HIGHLIGHTS

Clifford Legodi General Manager
SayPro Annual Report 2019 2

2013 until 2019, reaching an all-time high of 58.20 percent in the third quarter of 2019 and a record low of 48.80 percent in the fourth quarter of 2014. This means that more than six out of 10 youth are unemployed, and an average of 3 out of 10 youth lose their jobs every day.

SayPro has worked in collaboration with government agencies (department of higher education and training), NGOs serving young people, large corporations and businesses, recruitment agencies, and local communities to promote inclusive economic empowerment (access into vocational training, completion, and transition into the job market) for unemployed and unskilled young people through SayPro ICT-based Work and Life readiness and opportunity placement model.

Our journey for the financial year 2019/20 was great as we managed to implement activities such as Advice, referral services, community awareness,

School entrepreneurship, Work readiness, ICT-Based, and  Opportunity placement programs for the Youth. Through SayPro ICT-based Work and Life readiness and opportunity placement model, we have managed to work with a total unemployed youth.

We were fortunate enough to secure additional support from different Seta’s to implement Workplace skills programs and make use of interns in implementing SayPro skills development programs.

Policies and procedures in implementing projects guide SayPro, and we host continuous staff development programs to ensure capacity in the overall management of projects.I herewith extend my deepest gratitude to SayPro staff, partners, and beneficiaries for their tireless efforts and support in contributing towards SayPro vision of “changing the way the youth think about themselves.”

Clifford Legodi

General Manager

Southern Africa Africa Youth Project

Our Past Performance

Advice and Referral

SayPro through its main branches and its partner branches implements advisory, referral, and paralegal services to unemployed Youth in townships, rural areas, and farms of Southern Africa. SayPro has found that Youth aged 18 – 35 completes secondary school yearly. However, the main challenge is that out of 100%, only 30% can further their studies with Technical Vocational, Education and Training Colleges and Universities, and Universities of Technologies. We have empowered 2 426 beneficiaries during the fiscal year 2091/20

Those who complete Secondary School and Further Education find themselves sitting at home vulnerable to situations, which affects them to not think of moving forward with life. Challenges that have been identified that need to be addressed are, Gender-Based Violence faced by the Youth, an Increase in Human Rights violations, Abuses within families and Youth becoming victims, Youth not knowing where to go when they have challenges.

SayPro has managed to in the past work with over 20 000 Youth who passes through this program, where they have received information, advisory, referral, and linkages through SayPro case management system in collaboration with a community development organization, state institutions, and businesses who have made it possible for SayPro to create impact to the lives of the youth in communities.

Work Readiness Program

SayPro project implemented work readiness program which is an online empowerment tool that provides Youth will include three focus courses, which equips them with skills in making the rights career choice, to online job searching skills as well as work competency skills. The three courses are “You and Your career, getting a Job & Success in work.” Work readiness is made up of 36 online interactive modules that learners complete to gain skills that enhance their chances of getting jobs and succeeding at work.

We have managed to empower beneficiaries in the Work Readiness Program during the fiscal year 2019/20.

Social Relief Program

SayPro school has also realized that most of SayPro beneficiaries come from disadvantaged families, where they cannot afford household essentials to cater for their basic needs. We have introduced a program that supplies lunch for SayPro beneficiaries to help boost their energy and ensure concentration during training sessions.

Since the start of the social relief program, attendance and participation has improved, and SayPro beneficiaries are pleased that we can complement them with lunch as some cannot afford food at home.

We were able to supply 89 meals to SayPro beneficiaries for 2019/20.

Wholesale and Retail Program

The Wholesale and Retail Sectors is one of the most significant absorbers of young people in employment. SayPro supplies Wholesale and Retail programs in Waiter and Point of Sale. The plans include 60% practical and 40% theory to ensure that young people can keep jobs because they have skills on how to conduct themselves within a restaurant setting.

We cover the following topics under Wholesale and Retails programs: Setting Up a restaurant, Customer Service, Tips on how to handle Customers, Presenting a Menu, Serving Customers, Presenting the Bill, Types of Table Services, and how to upsell menu items and specials.

We are proud to announce that for the year 2019/20, we trained 442 beneficiaries in the Wholesale and Retail program. More than 65% of SayPro placement rate is from this program.

Computer Training

SayPro has managed to supply a computer program for 115 beneficiaries in PC Basics, MS Word, Outlook, Excel, and Outlook. Our computer course is aimed at building knowledge and skills required by SayPro Youth in End User Computing. It is intended to empower youth to acquire knowledge, skills, attitudes, and values required to operate confidently in the End User Computing environment and to respond to the challenges of the economic climate.

Our Computer program is structured in a manner that responds to requirements by employers when young people are seeking jobs. Many of SayPro beneficiaries can find jobs upon completing the program.

Eight out of 10 youth that visit SayPro centers daily, select computer training

as their first choice, the reason for this is that it is the first requirement by potential employers. We are happy that in 2019/20 we were able to reach more significant numbers compared to 2017 and 2018 and this is done through the support of Seta by supporting SayPro to roll out new skills development training including Computer Training for both staff and beneficiaries.

System Support

SayPro has realized that we are living in the information age and this means that Computer training alone will help young people grow within the corporate space, this leads to the introduction of Technical Support. The program aims to empower young people with skills that will enable them to use office equipment efficiently and effectively.

SayPro has managed to empower 101 beneficiaries in System Support, where we covered the following topics in line with what is needed when Youth are searching for jobs. (Office Equipment Processes Monitor and Consult with Maintenance Providers, Safety principles in working with Office Equipment as well as Method of communicating with Service Providers). This program equips with skills to help better function within a professional working environment.

Youth Entrepreneurship Program

SayPro school Entrepreneurship program is aimed at identifying and developing learners in high school to be successful entrepreneurs, the primary purpose of the program is to nurture creative learners from Diepsloot with fundamental entrepreneurial skills that will not only enhance their knowledge in entrepreneurship but inspire them to effectively establish and run their income-generating initiatives without relying on anyone.

SayPro has worked with three schools namely Diepsloot Sec N0:3, Itirele Zenzele, and Rabasotho Combined school for the last for 5 years since 2014, and the program was closed off in June

2019, we are proud that we have imparted knowledge and empowered young people to start their initiative of social change. We work with 143 Young people for the fiscal year 2019/20.

 Coder Dojo 

SayPro, in partnership with its corporate partner, has introduced a coding program called “Coder Dojo” with the aim of teaching school learners coding skills. In 2019, we enrolled 15 learners in the program. SayPro together with volunteers from SayPro corporate partner-hosted 16 successful sessions with 15 school learners that were also part of the school entrepreneurship program. Our beneficiaries have developed skills to code programs using Alice, Cascading Style Sheets, and HTML.

The program was initially introduced in 2018, and this year we were also able to provide the program to 15 young people, and they progressed from the first stage of coding Scratch where they gained skills on how to create games to Hyper Text Mark-up Language where they also learned how to develop a website and browse for information online. The last part of the program was the final stage of coding “Cascading Style Sheets which led to 15 of SayPro beneficiaries graduating upon completing the assessments set by SayPro partner company ‘Accenture”.

Second Chance Project

As a youth development institution, we have also realized the challenges faced by young ex-offenders, especially when they are released from prisons. Most of them find it hard to reintegrate back into society. SayPro in partnership with Integration Centers in Lithuania and three other organizations from Peru and Vietnam through Erasmus+, co-funded by European Union has introduced a project called “Second Chance” to reintegrate young ex-offenders and Youth at risk back into society. The project is also focused on creating awareness about the stigma that young ex-offender, especially people that have been to prison face when they return to their communities.

The project includes culture exchange seminars in each of the four countries, including South Africa, where SayPro. Three of SayPro staff members participated in a nine days empowerment seminar hosted by SayPro partner organization in Peru giving them a cultural feel of Peru while visiting some Non-profit

Organizations, rehabilitation centers as well as detention centers.

MONITORING AND EVALUATION HIGHLIGHTS
Monitoring and Evaluation Manager
SayPro Annual Report 2019 3

SayPro has a plan to supply direction on how to run the organization. We have different departments such as General Manager, Administrator, Finance, Service Consultant, Programs, Strategic Partnership, Data Management, Monitor, and Evaluation.

Monitoring and Evaluation take place daily during working hours. In monitoring, meetings were held to ensure the efficiency and effectiveness of program implementation. The sessions were using Staff meeting, Health & Safety meeting,

Morning and Evaluations, Investors, Programs, Placement, Lekgotla lame, Marketing, Advice & Referral meeting, and Administration to monitor departments and project during implementation.

During the monitoring, we were reviewing and evaluating reports and before uploading them to the online database system. Support Staff members to convey target numbers, during the process of checking, we were able to find and address problems as they arise. The process has taught me skills on which steps to take and resources to access work before and after the compliance. Monitor the actions that enable the sustainability of the organization.

We are proud of all the achievements of the SayPro; this would not have been possible if it had not been for the tireless effort of the team. We have received positive feedback from the beneficiaries that have received services from SayPro centers.

Tsakani Rikhotso Monitoring and Evaluations Officer

SAYPRO’S OVERALL STATS
INDICATOR Female Male Total
01. Beneficiaries serviced 1639 908 2547
04. Beneficiaries who received proof of residency 87 39 126
05. Beneficiaries who get Child Support Grant 253 8 261
06. Beneficiaries who have an income 260 9 269
07. Beneficiaries who do not have an income 1379 899 2278
08. Beneficiaries who received referral services 1220 691 1911
09. Beneficiaries out of school who receives service 1633 908 2541
10. Beneficiaries in school who receives service 6 6
11. Beneficiaries who have results captured 6 6
12. Beneficiaries who have found opportunities 38 19 57
13. PARTICIPANTS IN PROGRAM TYPE
SayPro Human Resources 35 15 50
SayPro Job Placement 38 19 57
SayPro Skills Development 1634 906 2540
14. PARTICIPANTS IN SKILLS DEVELOPMENT      
SA Advice and Referral 1220 691 1911
SA Bookkeeping Accounting 60 22 82
A Cashier/Point of Sale 101 32 133
SA Computer Training 81 34 115
SA Customer Service 25 12 37
SA Daily Meals for Beneficiaries 19 4 23
SA Hospitality 1 1
SA Human Rights & GBV Awareness Campaigns 748 318 1066
SA Life Skills 226 100 326
SA Programming 53 26 79
SA School Entrepreneurship (Sevissa) 10 10
SA System Support 49 26 75
SA Waiter 78 23 101
15. OPPORTUNITY TYPE
Internship 1 1
Job 27 14 41
Learnership 1 1
16. CLIENT MONTHLY INCOME RATE
No Income 1379 899 2278
Child Support Grant 253 8 261
Income between R400 – R1 500 249 7 256
Income between R1 600 – R4 500 11 11
17. CLIENT COUNTRIES      
Lesotho 5 5 10
Malawian 17 11 28
Mozambican 3 2 5
South African 1470 797 2267
Tanzanian 1 1
Zimbabwean 141 89 230
18. CLIENT PROVINCES      
Gauteng 1639 908 2547
19. CLIENT DISTRICTS      
City of Johannesburg 1637 905 2542
20. CLIENTS PER VILLAGE      
Diepsloot 1613 892 2505
Ivory Park 3 1 4
Johannesburg 22 13 35
Midrand 1 1
22. AGE GROUPS      
0 – 11 Years 2 1 3
12 – 17 Years 21 10 31
18 – 25 Years 842 514 1356
26 – 35 Years 739 366 1105
36 Years and Older 34 17 51
23. RACE      
Asian 2 2
Black 1619 888 2507
Coloured 1 1
24. SCHOOLS      
Rabasotho Combined School 6 6
25. STAFF MEMBERS      
Staff members 37 22 59
Staff members who have left the organization 2 1 3
26. STAFF MEMBERS PER JOB TITLE      
Administrator 26 15 41
Advice Desk Officer 1 1
Board Member 2 2
Bookkeeper 1 1 2
Cleaner 1 1
Data Management 3 3
General Manager 1 1
Maintenance Officer 1 1
Marketing and Fundraising 2 2
Monitoring and Evaluation Specialist 1 1
Personal Assistant to Neftaly 1 1
Project Coordinator 1 1
Service Consultant Officer 1 1
Strategic Partnership Manager 1 1
27. STAFF MEMBERS PER DEPARTMENT      
Administration 37 21 58
Marketing & Fundraising 1 1
TOTAL PARTICIPANTS 1634 907 2541
SOUTHERN AFRICA YOUTH PROJECT’S PLACEMENT PARTNERS.

SayPro has managed to place beneficiaries in companies such as ALF, Bane grid, Bidvest, Boxer, Builders Warehouse, Burger King, Business, Business Park, Cambridge, Cashbuild, Catering, Checkers, Choppies, Clientele, Crèche/Pre-School, Debonaires, Deltamune, Department ofTourism, Diepsloot Combined School, Dischem, Ditshego, Domestic, Edgars, Fare Price, Fidelity, Graduate School of SA, Hair Salon, Help 2 Read, Hernops, Heron Bridge, Hope World Wide, IEC, Indaba Hotel, Intercape, Internet Café, Internship, Jet, Lanzeria Rental Agent, Learnership, Life Hospital, Liquor City, Logistic, Makro, Mangwanani, McDonald’s, Money Funds Service, Monte Casino, OK Furniture, Pep Stores, Pharmacy, Power Factory, Quali Health, Youth who got jobs, SANCA, SAPS South African Police Service, SayPro – SayPro, SayPro (Pty) Ltd, Security, Sharon lea, Shell, Shoprite, Spaza, Stallion, Steers, Telkom, The Choice Pharmacy, Total, Township news, Witkoppen Clinic, Woolworths and Zubuntu Management.

LEGAL AND COMPLIANCE HIGHLIGHTS

SayPro uses Wave Accounting to save and update its financial information on the system. SayPro has the policies and procedures of managing its finances, recording, and filing the receipts, invoices, requisition, and other documents. Financial statements are prepared following the International Financial Reporting Standard for Small and Medium-Sized Entities, and the Companies Act 71 of 2008.

My day-to-day responsibilities as the Legal and Compliance is Process requisitions made by the team of SayPro, and also filing all the receipts and uploading them on Wave Accounting System to ensure that they are corresponding with the SayPro’s system. Recording and maintaining SayPro, DYP,

and Neftaly Management financial transactions such as purchases, expenses, rent revenue, invoices, and payments.

Duties are also updating financial data into general ledgers, which are used to produce the balance sheet and income statement. Make that I am consistent, correct, and minimizing errors. This is typically done with the help of the Wave Accounting system.

Overseeing SayPro, Diepsloot Youth Project, and Neftaly Management financial data and complying by keeping correct books on accounts payable and receivable, and daily trade entries and reconciliations. I also perform daily accounting tasks such as monthly financial reporting, general ledger entries, and record payments and adjustments.

I assisted in Human Resources, by being involved in the payroll system jointly with the HR Manager to ensure that E-filing and the payroll system are always up to date and all returns are submitted on time to SARS. On Database management, I helped by capturing and profiling beneficiaries on the policy, updating the placement list for learners that got employment opportunities, scanning, and uploading supporting documents on the system. I also helped with Programs by easing and writing Program reports.

I find it rewarding to work for an organization that transforms the lives of young people within South Africa and across borders. By ensuring compliance across all departments of the organization, the SayPro has improved its credibility with partners.

Mulalo Nelukalo Legal & Compliance Officer

Financial Highlights

Southern African countries are faced with huge problems with the high rate of unemployment youth and crime, which is affecting the economy for those countries. SayPro empowers Youth through upskilling them to recognize and use opportunities.

We receive funds from different companies, including the South African government, to implement SayPro programs. We have an internal fiscal management department, including the (CEO, Financial manager, and bookkeeper). We spent funds according to the distributed budget amounts from SayPro donors and in a manner that will ensure that the founder’s vision and mission are achieved.

Our revenues for the fiscal year of 2019/2020 decreased by 29.64 % compared to the previous fiscal year 2018/2019. For this fiscal year, we spent 80% on program implementation and 20% on administration.

The day-to-day procedural steps are often best determined between management staff and frontline financial staff. The staff members were in the best position to learn the most efficient and effective ways to implement a given policy direction. SayPro is ensuring compliance as guided by SayPro financial policies and procedures to ensure honesty and transparency in fiscal management and reporting.

Mulalo Mavhungu Financial Manager

Member’s Report

The member has pleasure in submitting their report on the Annual Financial Statements of SayPro NPC for the ended 31 March 2020.

  1. Incorporation

The company was incorporated on 30 March 2020 and obtained its certificate to commence business on the same day.

  1. Review of financial results and activities.

The Annual Financial Statements have been prepaid following the International Financial Reporting Standard for Small and Mediums-sized Entities and the requirements of the Companies Act No, 71 of 2008. The accounting policies have been applied consistently compared to the prior.

Full details of the financial position, results of operations, and cash flows of the company are set out in these Annual Financial Statements.

  1. Members

The member in office at the date of this report are as follows:

  1. NV, Malatjie
  2. Legodi
  3. M, Mavhungu
  4. R Maapola
  5. Nelukalo

They have been no changes to the directorate for the period under review.

  1. Special resolution

The company made no special resolutions, the nature of which might be significant to the member in their appreciation of the situation of the company during the period covered by this report.

  1. Events after the reporting period.

The members are not aware of any material event, which occurred after the reporting date and up to the time of this report.

  1. Going concerns.

The directors believe that the company has adequate financial resources to continue in operation for the near future, and accordingly, the Annual Financial Statements have been prepared on a going concern basis. The directors have satisfied themselves that the company is in a sound financial position and that it has access to sufficient borrowing facilities to meet its foreseeable cash requirements. The directors are not aware of any new material changes that may adversely affect the company. The directors are also not aware of any material non-compliance with statutory or regulatory requirements or of any pending changes to legislation, which may affect the company.

Compliance 

SayPro has an independent board of advisors and policies in place to ensure continuous compliance and effecting fiscal management. We are proud to announce that we are compliant and in good standing at all levels of the organization.

Takeaways

SayPro has officially become a global institution that transforms the lives of the Youth with South Africa and the rest of the SADAG Region.

“SayPro- Changes the way the youth think about themselves.”

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